In This Issue:
- Important Dates and Deadlines
- Planned Downtime for Workday Spring Update on March 15
- Upcoming Changes to ERP Report Downloads
- You asked US! – Answers to Common Questions
- Training Opportunities – Self-Paced or Instructor-Led
- askUS Release Notes
Important Dates and Deadlines
Tuesday, March 4 at 3 p.m. – Semi-Monthly Mass Advance of Hourly Time for February 16-28.
Wednesday, March 5 at noon – CSU Transaction Processing Deadline for the Monthly Mass EAJ/Term Process, which runs Friday, March 7.
Tuesday, March 18 at 3 p.m. – Semi-Monthly Mass Advance of Hourly Time for March 1-15.
Monday, March 24 at 1 p.m. – Prior Period Mass Advance of Time for the December 2024 time-entry lock on March 31.
Tuesday, April 2 at 3 p.m. – Semi-Monthly Mass Advance of Hourly Time for March 16-31.
Wednesday, April 9 at noon – CSU Transaction Processing Deadline for the Monthly Mass EAJ/Term Process, which runs Friday, April 11.
All mass processing dates are available via list view or calendar view.
Planned Downtime for Workday Spring Update on March 15
On Saturday, March 15, 2025, Workday, Inc. will implement its spring update. The update window may last up to twelve hours, from midnight to noon on March 15. For more information about the update window and how it affects Workday access, continue reading Planned Downtime for Workday Spring Update on March 15.
Upcoming Changes to ERP Report Downloads
On March 1, 2025, the ERP Report Download website will begin removing reports 30 days after their creation date. Users of the site should download any older reports they wish to keep or should be preserved for records retention compliance before March 1.
You asked US! – Answers to Common Questions
Why can't I see the Modify and Cancel functions for my purchase order in FRMS?
First, check to see if you are authorized to create a Modify or Cancel document for the purchase order by referring to Authorization for Modify or Cancel Purchase Order Documents in the askUS Knowledge Base, then check out Creating a UT Market Change Order for more information.
How can I see all manual signers for a budget group?
You can use the GBS screen within DEFINE to see all official and delegated manual signers for a budget group or account. GBS lists all delegated signers, while the CA3 screen will only list the first three delegated signers. To learn more, continue reading Viewing Manual Signers for a Budget Group.
Our unit’s HR Executive will be out of the office for two weeks. How do we handle approvals in Workday during their absence?
Any time you need to plan for or react to the absence of a key role holder in Workday, the best place to start is the Role Holder Absence Guidance – Workday Process Overview (WPO). In this case, your best course of action would be to set up a Delegation so a designated delegate can approve tasks and business processes that route to the absent role holder's Workday inbox.
Find answers to many more frequently asked questions in the askUS Knowledge Base.
Training Opportunities – Self-Paced or Instructor-Led
askUS Self-Paced Learning allows users to access training at their own pace and convenience.
Virtual Instructor-Led Training (ILT) courses are held via Zoom and require registration through UTLearn.
- March 4-5 – Workday Hire and Onboarding
- March 11-12 – Workday Changes During Employment
- March 25-26 – Workday Recruiting
- April 1-2 – Workday Hire and Onboarding
- April 8-9 – Workday Costing (Basics)
- April 15-16 – Workday Multiple Jobs/Additional Work
Visit the Upcoming Instructor-Led Training (ILT) events list for a complete schedule of available ILT courses.
askUS Release Notes
The weekly askUS Release Notes email provides information about improvements, fixes, known issues, and guidance for UT's HR/Payroll and Financial systems. Subscribe to receive release notes via email.