Workday Reporting

alt="Reporting Placeholder"

Workday Reporting

As of November 1, 2018, Workday is the system of record for human resources and payroll data. Historical data remains in legacy systems. Information Quest (IQ) has a Cognos HCM Year-Over-Year cube that combines legacy (historical) and Workday (current) data. The reports in *DEFINE and HRMS are still be available to retrieve historical data. A general rule of thumb is to look to Workday for data moving forward after November 2018, to legacy systems for data and history prior to Workday, and to IQ for data spanning both periods.

Note: IQ and Cognos access are restricted to authorized users. If you would like to request access refer to askUS answer How can I get access to and training for Cognos?

Allocation Details

The Allocation Details website was created to provide campus with information similar to what was previously provided by the AL1 and AL4 commands in DEFINE.

Key Reports

Two new Workday Instructional Guides (WIGs) are now available to help CSUs identify key reports in Workday that can assist with managing Workday transactions and worker data, especially when run on a regular basis.

Campus Reports and Dashboard Lists.

These Excel spreadsheets provide descriptions of reports and dashboards in Workday for campus use.

  • Searchable Campus Reports List (Excel)
  • - This spreadsheet has dynamic searching and sorting capability. It is recommended that you use Chrome or Firefox as your browser. If you have issues with the dynamic elements, use the second "Data" tab. It is recommended to download a fresh copy of the Campus Reports Search.xlsm onto your local drive whenever you need to search for a report and open the file within Microsoft Excel for optimal use. This will ensure you have the latest, most searchable version.”

  • Campus Dashboard List (Excel)

Reporting FAQs

More Reporting FAQs available in the askUS knowledgebase.

ERP Report Runner

Use this link to access reports related to Workday.

ERP Report Download

Reports that are generated using the ERP Report Runner appear in the ERP Report Download.

Reporting Training Videos

HR Analysts are a formal role in Workday used by units for reporting.

For a list of all training resources, refer to the All Training Spreadsheet.xlsx. For training grouped by topic, refer to the Workday Training Website and search workstreams and business processes.

Reporting FAQ

Answers to commonly asked questions about Workday reports can be found in the askUS knowledgebase.

Need Help with Workday?

Search frequently asked questions in the askUS knowledge base.

Browse the Quick Answers page for links to user-focused resources.

Contact the Help Desk

Email: askUS@austin.utexas.edu
Tip: Put Workday in the subject line of your email

Phone: 512-471-8802
Hours: 8:00 AM - 5:00 PM, M-F