Latest News

When will a Retro Cost Transfer Post to DEFINE?

Nov. 16, 2022
Payroll runs cost transfer integrations multiple times per week to update DEFINE from Workday, but keep in mind that multiple factors can affect when a cost transfer will post to DEFINE.

Phonetic Name Pronunciation Feature Available in Workday

Nov. 14, 2022
In support of the You Belong Here campaign for equity and inclusion at UT, employees can now add a phonetic pronunciation key to their name in Workday using the Change My Name Pronunciation task. Once submitted, it is visible below the employee's name on their Worker Profile.

News from askUS - October 26, 2022

Oct. 25, 2022
In This Issue: Important Dates and Deadlines / FWA Process Submission Deadline October 28 / Team Time and Absence App Transition Completes November 1 / Faculty Compensation – D0002 Visualization Now Available / How to Find and Add Missing Mail Codes in Workday / You asked US! – Answers to Common Questions / New PPS Training and Resources Webpage / Announcing Chris Pretorius as Director of Payroll / Training Opportunities – Self-Paced or Instructor-Led / askUS Release Notes

Faculty Compensation – D0002 Visualization Now Available

Oct. 20, 2022
Now available, the Faculty Compensation – D0002 visualization provides offices that manage faculty positions with a way to view the full compensation amount for faculty members by fiscal year. The new tool categorizes compensation as either Planned or Additional, providing a complete view of faculty compensation across organizations and units.

How to Find and Add Missing Mail Codes in Workday

Oct. 19, 2022
As more university employees return to working from campus, mail codes are once again an important way to locate and communicate with offices and employees. Because many mail codes have not been added or updated in over two years, we recommend that HR Partners take a moment to run the Missing Mail Codes for Employees - RPT290 report in Workday.

Team Time and Absence App Transition Completes November 1

Oct. 17, 2022
On Tuesday, November 1, the separate Time and Absence and Team Time apps will disappear from the App Menu and Your Top Apps sections in Workday. This will complete the transition to making the Team Time and Absence App the single place for all Managers, Timekeepers, Time Associates, Time Analysts, and Absence Partners to access time and absence-related tasks and reports for the workers they support

FWA Mass Process Submission Window Closes October 28

Oct. 17, 2022
The submission window for the FWA process will close on Friday, October 28, 2022, at 5:00 p.m. This is a firm deadline

News from askUS - September 28, 2022

Sept. 27, 2022
In This Issue: Important Dates and Deadlines / FWA Process Submission Window Opens on October 3 / Transition to My Time and Absence App Completes on October 10 / Team Time and Absence App Coming October 12 / ICYMI – What’s New in the Workday Fall Update / You asked US! – Answers to Common Questions / Sharing Upcoming Changes from ITS / Training Opportunities – Self-Paced or Instructor-Led / askUS Release Notes

Transition to My Time and Absence Completes on October 10

Sept. 23, 2022

On October 10, 2022, the transition to making the My Time and Absence App the default method for accessing time entry and for employees to manage their time and absences will complete. At that time, the separate Time and Absence apps will be removed from the Your Top Apps and Apps Menu in Workday.

Note: Mobile users will continue to enter time through the stand-alone Enter Time app. The move to the My Time and Absence App only affects desktop and laptop computer users.

Team Time and Absence App Coming October 12

Sept. 23, 2022
Currently available as an optional app in Workday, the Team Time and Absence App will become automatically available to all Managers, Timekeepers, Time Associates, Time Analysts, and Absence Partners on October 12. The new app provides a single place to access time and absence-related information for the workers they support with commonly used reports and tasks linked within the app. The Team Time and Absence App will replace the current Time and Absence and Team Time apps on November 1