Latest News

Form I-9 Section 1 and Section 2 Workday Instructional Guides (WIGs) were recently updated to ensure consistency with HR guidance on the Form I-9 and E-Verify Resources website and to clarify instructions for employees and I-9 Partners completing the Form I-9 process in Workday.

The Contract Payment Tracker (CPT) is now available to campus as part of phase 2 of the Contract Payments Tracking Project. Also, VP2 and VPE documents in DEFINE will now audit transactions related to processing contract payments to ensure that payments under a business contract do not exceed the approved dollar limits of the contract. Together these changes improve the ability of departments to monitor payments related to business contracts in the Contracts+ system.

In This Issue: Important Dates and Deadlines / Start Preparing for Summer 2023 with these Resources / Contract Payment Tracker set to Go Live on April 12 / Workday Update Limits use of Contingent Worker / New Professional Student Job Families Available in Workday / Workday, Inc. Plans Solution for Job Alerts Issue / ICYMI – What's New in the Workday Spring Update? / Longevity Backpay One-time Payment Routing Update / You asked US! – Answers to Common Questions / Training Opportunities – Self-Paced or Instructor-Led / askUS Release Notes

Two new job families now exist in Workday as a response to the needs of Colleges, Schools, and Units (CSUs) that employ professional students. The Professional Student – Academic and Professional Student – Non-Academic job families will reduce Student Employment Eligibility (SEE) report errors and help CSUs manage staffing professional students more efficiently.

Update – May 8, 2023 – Job Alerts via email are available again in Workday

Occasionally a worker accrues Vacation or Sick Time Off that they are not eligible to use or be paid for upon separation. For example, a worker accrues time off in a month when they did not work or loses vacation eligibility before they have met the continuous State of Texas service eligibility requirement.

On April 12, the Contract Payment Tracker (CPT) will become available to campus as part of phase 2 of the Contract Payments Tracking Project. VP2 and VPE documents in DEFINE will also receive new audit functionality related to processing contract payments. Together these changes improve the ability of departments to monitor payments related to business contracts in the Contracts+ system.

UPDATE – March 29, 2023

The March 29 issue of News from askUS included the announcement of changes to the use of Contingent Workers in Workday. We made this announcement in error.

To clarify, there are no business process or job profile changes in Workday regarding contingent workers/nonemployees, and no action is required by offices on campus at this time.

We apologize for any confusion caused by this announcement.

 

Over the weekend, the Workday Spring Update went into effect. The update included updates and enhancements to a number of areas within Workday, including:

Jobs Hub is a new feature available to employees in the Workday Spring Update. Located in the application Menu, Jobs Hub replaces the Career Worklet and provides access to Browse Jobs, Job Alerts, and My Applications from one location