Preparing for Fall 2022


This page contains links to guidance and resources to assist departments as they prepare for Fall 2022. We will update this page as new information and materials become available.

Mass Processes for Fall

Non-Tenure Track Faculty Mass Transactions

Non-Tenure Track (NTT) Faculty Mass Process will assist offices that manage NTT Faculty contracts by centrally processing Renew, Inactivate, and Reactivate transactions prior to the start of the fall semester. The submission window will run from Monday, July 25 to Monday, August 8, at 5 p.m. 

Performance Appraisal Mass Transactions

The Performance Appraisal Mass Transaction Process provides those CSUs that do not use the performance appraisal functionality in Workday with the ability to upload Performance Rating and Completion Dates into Workday. The submission window will run from Monday, July 18 through Friday, August 12. Data will be loaded into Workday the week of September 16.

Mass Extension Process

The Mass End Employment Date Extension Process will run from Monday, August 1 to Wednesday, September 7 at noon for Hourly and Salaried Student positions. In addition to extending the end employment date, changes to Scheduled Weekly Hours, Business Title, and Position Title can also be made through this process. See guidance for information about creating anchor jobs.

Monthly Mass End Additional Job / Termination Process

The Monthly Mass End Additional Job/Termination process runs for all fixed-term employees and nonemployees positions with an End Employment Date on or before the last day of the prior month. The effective date of the mass process will be equal to the End Employment Date on the position. In addition, if there is an Academic Appointment associated with the position, it will be ended.

Semi-Monthly Mass Advance of Hourly Time

The Semi-Monthly Mass Advance of Hourly Time advances unapproved time for hourly workers to the Timekeeper to ensure that time is approved before the 5 p.m. payroll deadline.

    Academic Employment

    The annual Non-Tenure Track Faculty Inactive 3-Years Mass End Additional Job/Termination Process will run October 12-14, 2022 for all Non-Tenure Track Faculty jobs that have been in the F-INA job profile for three or more years as of September 1, 2022

    Visit the Academic Employment training page for additional guidance and resources.

    Student Employment

    Mass Transaction Submission System (MTSS)

    The Mass Transaction Submission System (MTSS) streamlines performing student Hires and Add Additional Jobs in Workday. The new service allows HR Partners and HR Executives to upload, gain approval, and submit their student hires directly without needing to submit spreadsheets. For more information, visit the MTSS help page.

    Reminder: Extend AGS Employees Before the AGS Mass Termination Process

    If your office manages Academic Graduate Students (AGS) employees, remember that the AGS Mass Termination Process for summer will run on Thursday, September 1, 2022. Be sure to extend any continuing AGS employees before the CSU processing deadline of noon on Tuesday, August 30. For more information, continue reading Reminder to Extend AGS Employees Before the AGS Mass Termination Process.

    Reminder: Use Change Job to Extend Positions

    Use Change Job to complete any necessary extensions for positions ending on or before August 31, 2022. Extending positions expected to continue into the next semester early helps workers avoid any adverse effects and the potential to need to request a rescind later. For more information, continue reading Avoid potential issues by using Change Job to extend positions

    Student Business Process Matrix

    Refer to the Student Business Process Matrix to determine which business process (Hire, Add Job, Change Job, MTSS, or Mass Extend) to use for students.

    Student Employment Forum Slides

    This presentation from he August 4 Student Employment Forum contains a host of information for offices that support Student Employees. Be sure to check out slides 18-21 for tips on avoiding common issues that can occur when processing student hires.

    Visit the Student Employment training page for additional guidance and resources.

    Job Costing

    Salary Spread Guidance

    Guidance for Funding Changes during Long Session with Salary Spread – Guidance includes how to proactively and retroactively assign costing so that encumbrances and actuals are charged as intended. For further assistance, please contact

    Job Costing Tool and Example Files

    Visit the Job Costing training page for additional guidance and resources.

    Onboarding and Completing the Form I-9

    All new employees will be required to complete Onboarding within Workday; required processes will be available before the 1st day of employment and after the 1st day. Part of the Onboarding process will include completing certain sections of the I-9 within Workday when applicable.

    askUS Training

    Instructor-Led Training (ILT) Schedule for Fall 2022 – View the complete ILT course schedule for fall on the Upcoming Instructor-Led Training (ILT) events list.

    Reporting Resources

    Find more information, visit the Reporting Resources page.

    Fiscal Year-End

    For those who also work with financial systems and processes, be sure to check the askUS Knowledge Base for updates on processing deadlines and answers to other FYE questions.

    Important Dates

    Date Description
    July 25, 2022 Start of NTT Mass Transaction submission window
    July 18, 2022 Start of Performance Appraisal Mass Transaction submission window
    August 8, 2022, at 5 p.m. CSU Deadline for Submitting NTT Mass Transaction Spreadsheets
    August 1, 2022 Start of Student Mass End Employment Date Extend submission window
    August 10-12, 2022 Privileges for Inactive NTT Mass Processing
    August 12, 2022, at 5 p.m. End of Performance Appraisal Mass Transaction submission window
    August 22, 2022 Fall classes begin
    August 30, 2022, at noon CSU Transaction Processing Deadline for AGS Mass EAJ/Term process
    September 1, 2022 Mass EAJ/Term process runs for the Academic Graduate Student population
    September 7, 2022 End of Student Mass End Employment Date Extend submission window
    September 7, 2022, at noon CSU Transaction Processing Deadline for September Mass Termination Process
    September 2, 2022, at 5 p.m. Deadline for international student employees to waive the Student Health Insurance Plan (SHIP)
    September 7, 2022 Fall 12th class day (official enrollment count)
    September 9, 2022 September Mass End Additional Job / Termination Process Run Date
    September 19, 2022 September 1st Semi-Monthly Payroll Deadline. Semi-Monthly Mass Advance of Time occurs at 3 p.m.
    September 22, 2022 September Monthly Payroll Deadline

    Additional Calendar Resources