The university has chosen Workday to serve our Human Capital Management (HCM), Payroll, and Financials needs. Workday, a cloud-based solution, will provide the university with room to grow and great promise for a sustainable future where our energies are devoted to solving university-level challenges, not on maintaining the routine.
The Workday Implementation Program is an initiative to implement Workday university-wide to help achieve the vision of President Gregory L. Fenves for a more effective, efficient, and excellent University. Our aim is to support the university through coming changes to higher education and to our campus so systems and processes better support our critical mission of teaching, research, and service.
Launched in 2014 as the Administrative Systems Modernization Program, the Workday Implementation Program underwent a reset in 2017 and narrowed scope to focus on the successful implementations of Workday. In fall of 2017, the financials portion of the Workday project was delayed while a financials business process review and re-engineering project is performed. (link to president’s announcement).
The Workday Implementation Program is on track to launch the HCM/Payroll portion of Workday university-wide by fall 2018.
We have taken an integrated team approach when forming our work groups. We recognize that involvement from business process owners, campus technical stewards, and representatives from campus stakeholder groups is essential to the overall success of the Workday implementation.
Led by Program Director Laura Marshall, this team coordinates and supports the university-wide effort to replace the existing human resources and payroll system with Workday. This team is comprised of representatives from diverse groups including technical and reporting resources, campus subject matter experts, campus readiness and engagement resources, business process owners, technical stewards, and representatives from colleges, schools, and units.
Led by Program Director Claire Knauth, this team is responsible for strategies, tools, and resources related to engagement, training, communications, organizational change management, and end user readiness to support a smooth transition to Workday.
Technical and Reporting
Led by Program Director Juan Ortiz, this team is responsible for strategies and execution for the programmatic connections between Workday and other systems, Workday security, testing strategies and plans, Workday reporting, data conversions for Workday, and deployment of the Workday system.
Co-led by Senior Project Managers Kerry Washburn and Diana Urban, this team is responsible for project management and administrative and logistical support for the entire Workday Implementation program. This team creates and gathers metrics to assist the entire program in staying on track, measures milestones, and collects and distributes program status.